How to capture your in person sessions

Not every coaching session happens on a screen. Some of your best work happens across a table, in a quiet corner of an office, on a walk, or in a room where the only technology present is a cup of coffee going cold.

For a long time, those sessions were the ones that slipped through the cracks. The video calls got recorded and summarised. The in person conversations left you scribbling notes from memory on the train home.

CoachNova is built so that your in person work gets the same care as everything else. Here are the two simplest ways to capture a session that happens in the room with you.

Option one: bring Nova into the room

This is the one most coaches reach for, because it needs nothing more than the phone or laptop already in your bag.

1. Open CoachNova and start a session the way you normally would for a remote one.
2. Invite Nova to join as a participant.
3. Place your phone or laptop on the table between you and your client, on loudspeaker.
4. Coach exactly as you always do.

That is it. Nova listens to the room, captures the conversation, and has your session notes ready within minutes of you finishing. You walk out of the room present and unhurried, and the write up is waiting for you.

A few small things that make this work better:

• Pick a spot for your device that sits roughly between the two of you, not pushed off to one side.
• A quieter room gives a cleaner capture, so a closed office beats a busy cafe when you have the choice.
• Let your client know Nova is listening, and why. A simple, honest sentence at the start sets the tone, and most clients appreciate that you take the record of their growth seriously. If you want the words, the Trust page has scripts you can use as they are.

Option two: bring your own notetaker and upload the transcript

Some coaches already work with a notetaker or a separate recording device they trust. If that is you, there is no need to change your habits.

1. Run your session and let your existing notetaker do its job.
2. Export the transcript from that device or app as a text based file. A .txt, a .docx, or a PDF you can copy text from will all work.
3. Open CoachNova and upload the transcript.

CoachNova takes it from there. The same session notes, the same insights, the same patterns surfaced across conversations, all from a transcript you captured your own way.

This option is also useful for sessions that already happened. If you have a transcript sitting in a folder from last week, you can upload it today and bring it into your client's history.

Why this matters

The point of all of this is not the recording. It is what the recording frees you to do.

When you are not holding the entire session in your head so you can reconstruct it later, you can give your client your full attention in the moment. You can notice the small shift in their energy. You can follow the thread that matters instead of the one you wrote down. You can be fully there.

That is the part of coaching no tool can do for you. Everything we build is in service of you having more of it.

Whether your next session is on a screen or across a table, you can have it captured, summarised and woven into your client's story without lifting a pen.